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Executive Assistant - Part time and Full Time


Salary Package: £28000 - £30000 per annum
Location: Didcot, England
Consultant: Kathy Rusher
Posted: 27/07/2022


Berry Recruitment has registered an exceptional opportunity that has just arisen to join our client based in the Harwell area as an Executive Assistant on a permanent basis.

Role: Executive Assistant – Full Time or Part Time
Location: Harwell, Oxfordshire
Hours: 35 Hours (Monday – Friday)
Salary: £28,000 - £30,000 per annum
Benefits: Generous Holiday Allowance

Key Responsibilities:

  • Organising and attending the regular meetings, including the Board meetings (AGM and Past Presidents lunch meeting) and Council, drafting and circulating the agenda, minutes, action plan, reports and related documentation. Booking the venue requirements to include the catering arrangements and any other ad hoc requirements.

  • Reviewing and Maintaining group distribution lists and appropriate content on the website and other relevant communication channels.

  • Providing sound judgement, tact, diplomacy, integrity and professionalism at all times, to include working with confidential and sensitive information.

  • Managing and prioritising correspondence (email, telephone, and letter) to Directors as required, ensuring an appropriate response within a reasonable timeframe.

  • Assisting the SLT with appropriate communications, presentations and related documentation as required.

  • Providing flexibility to undertake other projects/tasks as requires.

  • Regularly recording member contact ensuring that the interaction and outcomes are input to the membership database (CRM) to maintain records and reference member data

  • Following organisational process and procedures to ensure member expectations and agreed service level agreements are met

  • Undertaking such other duties, commensurate with the responsibilities above, as may from time to time be required by members of the management team

Candidate Specification:

  • Proven experience within a similar role demonstrating the ability to prioritise tasks efficiently and effectively and adapt as priorities change, working flexibly and using their own initiative

  • A balance of skills including strong organisation, time management and attention to detail

  • Excellent interpersonal skills with a friendly and professional manner, calm and confident with a can do attitude

  • Excellent problem solving skills offering solutions.

  • A proactive approach with the ability to make decisions and delegate when appropriate

  • Exceptional communication and written skills

  • Previous experience of minute taking

  • A natural collaborator with the ability to build cross-group working relationships

  • Must have a high level of integrity to manage confidential and sensitive information with discretion

  • Advanced knowledge of Microsoft office Desirable Knowledge, Skills and Experience required:

  • Experience of supporting commitees and groups is desirable

  • An enthusiasm for gardens/gardening, the outdoor environment and contributing positively to it

If you believe, you have the passion and enthusiasm to succeed in this role, please contact Kathy Rusher at the Oxford Branch. We look forward to hearing from you.

If you do not hear back within five working days, unfortunately you have not been successful with your application.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.