IP Administrator

KROX48963_1764089870

Salary Package: £27000 - £30000 per annum + 34 Days Holi
Location: Oxford, England
Consultant: Kathy Rusher
Posted: 25/11/2025

Description:

Berry Recruitment are NOW hiring for a dynamic and experienced Intellectual Property Administrator to work for a company in Oxford

Role: Intellectual Property Administrator

Salary: £26,000 - 29,000 per annum, depending on experience

Location: Oxford – Hybrid Working available.

Key Responsibilities of the Intellectual Property Administrator:

• Processing incoming communications to ensure that relevant data is recorded on the database


• Generating and forwarding documentation to internal and external clients


• Searching for files and filing of electronic correspondence, in the document management system (i-Manage) and handling communications in a paperless environment


• Monitoring due date/reminder lists and following up as required


• Liaising with external parties to resolve queries or obtain instructions


• Recording service charges and generating invoices when applicable


• Accessing external information sources to check and retrieve relevant information


• Working in compliance with the company quality management systems, policies and procedures.


• Carrying out general administrative duties including copying, scanning, room booking and phone answering


• Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients.

Case Administration:

• Recording events


• Processing documentation


• Sending out appropriate reminders and ensuring case record information is up to date and accurate.

Filing:

• Preparing and officially filing Intellectual Property Rights (IPR) applications


• Instructing foreign attorneys and arranging for associated fees to be paid.

Post Filing:

• Obtaining and submitting all documentation required to progress a filed application.

Secretarial Role:

• Assisting fee earners in managing the collation of documents on the electronic file


• Collating and managing evidence


• Dealing with the necessary photocopying


• Collating exhibits to comply with formal requirements and preparing exhibit sheets as required


• Producing correspondence, specifications, text and other written material from rough drafts, corrected copies, using appropriate Office tools.

About you:

• Previous administrative or legal secretarial experience


• Strong written and verbal communication skills


• Good IT skills – including MS Office and Outlook


• Experience of a document management system (preferred but not essential)


• IP experience (preferred but not essential)


• Experience working in a paperless environment


• A self-motivated and pro-active attitude


• A methodical approach with excellent attention to detail


• Good organisation and prioritisation skills


• Strong written and verbal communication skills


• The ability to work under pressure and to tight deadlines


• The ability to work independently and as part of a team

No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can role; value to the role, we'd love to learn more about you!"

For more information and to apply, contact the Oxford branch of Berry Recruitment – 01865 777733 or click 'Apply Now' to submit your application.

Please note that no terminology in this advert is intended to discrim