Data and Case Administrator

KROX48963_1773065787

Salary Package: £27000 - £30000 per annum + 34 Days Holi
Location: Oxford, England
Consultant: Kathy Rusher
Posted: 09/03/2026

Description:

Berry Recruitment are NOW hiring for a dynamic and organised Administrator to join a well-established company based in Oxford. This is an exciting opportunity for someone who thrives in a fast-paced, detail-driven environment and wants to be part of a supportive and professional team.

Role: Data and Case Administrator

Salary: £27,000 – £30,000 per annum, depending on experience

Location: Oxford – Hybrid Working available

Key Responsibilities of the Data and Case Administrator:

• Processing incoming communications and ensuring relevant data is accurately recorded on the database


• Generating and forwarding documentation to both internal teams and external clients


• Searching for files and managing electronic correspondence within the document management system (i-Manage) in a paperless environment


• Monitoring due date and reminder lists, proactively following up when required


• Liaising with external parties to resolve queries and obtain instructions


• Recording service charges and generating invoices where applicable


• Accessing external information sources to check and retrieve relevant information


• Working in line with company quality management systems, policies and procedures


• Carrying out general administrative duties including copying, scanning, booking meeting rooms and answering phone calls


• Creating, checking, obtaining sign-off and sending standard letters and documents (including reminders) to clients

Case Administration:

• Recording key events


• Processing documentation accurately and efficiently


• Sending appropriate reminders and ensuring case records remain up to date and accurate

Filing:

• Preparing and officially filing Intellectual Property Rights (IPR) applications


• Instructing foreign attorneys and arranging associated fees to be paid

Post Filing:

• Obtaining and submitting all documentation required to progress filed applications

• Assisting fee earners with managing and organising electronic files


• Collating and managing evidence documentation


• Handling necessary photocopying and document preparation


• Collating exhibits to comply with formal requirements and preparing exhibit sheets as required


• Producing correspondence, specifications, text and other written materials from drafts using appropriate Microsoft Office tools

About You:

• Previous administrative or legal secretarial experience


• Strong written and verbal communication skills


• Good IT skills, including Microsoft Office and Outlook


• Experience using a document management system (preferred but not essential)


• IP experience (preferred but not essential)


• Experience working in a paperless environment


• Self-motivated with a proactive attitude


• A methodical approach with excellent attention to detail


• Strong organisational and prioritisation skills


• The ability to work under pressure and meet tight deadlines


• Comfortable working independently and as part of a team

Not sure you meet every requirement?

No candidate will tick every single box. If your experience looks a little different but you believe you could bring value to this role, we’d still love to hear from you.

Please note that no terminol