Administrator

OXFORD125695_1757671106

Salary Package: £34610 - £37462 per annum
Location: Oxford, England
Consultant: Kathy Rusher
Posted: 12/09/2025

Description:

Berry Recruitment are NOW hiring for a committed and experienced Administrator to work for a well-established and well-respected organisation based in Central Oxford, Oxfordshire.

Role: Administrator

Salary: £34,610 - £37,462 per annum

Location: Wallingford, Oxfordshire

Hours: 09.00-17.00. (35 hours per week)

Holiday Entitlement: 24 Days holiday.

Contributory pension scheme: 6% employer, 4% employee
Employee Assistance Program
Private health care through Vitality
Enhanced maternity, paternity, childcare and sick pay schemes

The Administrator will staff the main office, ensuring that the program operates well on a day-to-day basis and that it provides a warm welcome to students, staff and visitors. The Administrator will manage the program’s financial operations, ensuring that bills are paid, accounts and legers are kept, and that the institution follows the advice of its bank and accountants.

The Administrator will run the program’s HR, organizing the recruitment and on-boarding process, maintaining staff records, and making sure that employment is conducted in accordance with the highest possible standards. This is a wonderful role for a proactive, precise and professional person who is looking to build their career in a small and friendly educational setting.

Key Responsibilities of the Administrator:

• Take primary responsibility for manning the main administrative office


• Share telephone & door answering with other staff members


• Deal with incoming/outgoing mail and deliveries and maintain Post Book


• Arrange parking/access as necessary


• Answer/refer general enquiries appropriately, including information requests, admissions queries, etc.


• Process complete applications upon notification


• Oversee student arrivals and orientation set-up


• Assist Academic Staff in planning and implementation of orientation sessions


• Make appropriate administrative and catering arrangements for various external and in-house events/orientations and be available for events if requested (events may be outside normal working hours)


• Create, maintain and update Handbook (practical information), in-house records/databases and website


• Create room booking sheets and allocate for teaching and events


• Obtain and record academic engagement/register information.


• Flag any issues arising with academic staff


• Set up and maintain the Absence Book, and ensure availability for reference Process incoming/outgoing invoices, expenses and claims


• Prepare, submit and process monthly payroll information to external service provider


• Prepare, distribute and process self-employed tutors’ claim forms or invoices in accordance with information provided by academic staff


• Pay in/withdraw funds from bank as necessary


• Prepare and provide internal books/ledgers and financial information and deal with matters arising


• Minimise expenditure where relevant, but in all cases having regard to best practice, law and regulatory requirements


• Administrate and reconcile company commercial credit card account


• Prepare and update any internal financial policies.

• Assist in the preparation, recruitment, interviewing and appointment of new staff


• Obtain required information and set up new starters


• Collate, process and deal with other HR-related queries and maintain personnel records, seeking professional employment advice when required


• Advise and write amendment to contract letters