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Payroll & HR Assistant


Salary Package: £28759 - £34980 per annum
Location: Oxford, England
Consultant: Kathy Rusher
Posted: 09/05/2024


An exciting opportunity to be involved in the HR department in a progressive and friendly college. The role has two aspects: Firstly, as HR & Payroll Assistant, you will be taking full responsibility for payroll processing. You will also be providing administrative support to the Head of HR, alongside the HR Advisor, taking on academic and operational day-to-day HR responsibilities. This is a great opportunity to develop and grow within a new role to support the implementation of Payroll and HR best practice.

This role will only be suitable for candidates with previous experience within the full payroll cycle.

Role: HR & Payroll Assistant

Salary: £28,759- £34, 980

Location: Oxford, Oxfordshire

Hours: 36.5 Per Week

HR & Payroll Assistant Responsibilities

  • Assist in the preparation of the monthly payroll Schedules for salaried and casual staff in readiness for accounts team to process.

  • Assist with the preparation of termly payroll for external tuition payments as authorised by the Academic Office and or Senior Tutor and prepare the relevant payroll schedules for accounts to process payment.

  • Collect and process payroll details for joiners, leavers, salary sacrifice arrangements, other individual deductions from salary, holiday payments, changes to terms and conditions of employment and annual salary adjustment figures and update the relevant monthly payroll schedules accordingly.

  • Prepare, check, and accurately submit the monthly and four-weekly payroll to the finance team.

  • Maintenance of all personnel records in an accurate and confidential manner.

  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).

  • Recruitment: Drafting job descriptions and adverts, organising grading, advertising posts, organising applications and references; setting up selection panels and interviews.

  • Administration of new starters: preparation of offer letters and contracts; induction; probation.

  • Arrangement of college facilities for academics, which may include university card application, IT access and building access. Induct visitors to the College.

  • Management of end of contracts, retirements, and resignations.

  • Assist in responding to grievances and disciplinary procedures.

  • Coordinate communication with candidates and schedule interviews.

  • Conduct initial induction for newly hired employees.

  • Identify, source and book training courses and manage recertifications.

  • Implement College HR policies and procedures, maintaining data within the HR database and running reports for the Head of HR.

  • Coordinate HR projects (meetings, training, surveys etc) and take minutes.

  • Deal with employee requests regarding human resources issues, rules, and regulations.

  • Record staff sickness leave, annual leave, end of probationary periods and annual PDR dates and highlight any issues to the Head of HR.

HR & Payroll Assistant Requirements

  • Experience of working on payroll processing within a HR function

  • A commitment to promoting equality, diversity and inclusion.

  • Understanding of HR administrative processes, e.g. Starters/Leavers, writing employee contracts.

No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can bring value to the role, we'd love to learn more about you!"

For more information and to apply, contact the Oxford branch of Berry Recruitment – 01865 777733