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Office Manager

JS/EXE/COM_1719999481

Salary Package: Up to £30000 per annum
Location: Tiverton, England
Consultant: Jade Singh
Posted: 03/07/2024

Description:


Job Description: Office Manager


Position Title: Office Manager
Location: Tiverton, Devon
Department: Construction Operations
Reports To: Construction Project Manager / Director of Operations
Employment Type: Full-Time
Salary Range: £30,000


Our client is an established construction firm specialising in Domestic and Commercial projects. They are dedicated to delivering high-quality projects on time and within budget and are seeking a highly organised and efficient Construction Office Manager to support their operations and ensure their office runs smoothly.


Job Summary:


The Office Manager will oversee the administrative functions of the construction office and support project management teams. This role requires a detail-oriented professional with strong organisational and communication skills who can manage multiple tasks in a fast-paced environment.


Key Responsibilities:



  • Office Administration:


    • Manage day-to-day office operations, ensuring a productive and efficient work environment.

    • Oversee office supplies inventory and place orders as needed.

    • Handle incoming and outgoing mail, courier services, and shipping logistics.

    • Maintain and organise office files, both physical and electronic.


  • Project Support:


    • Assist project managers and teams with administrative tasks, including scheduling meetings, preparing reports, and maintaining project documentation.

    • Coordinate and track project timelines, milestones, and deliverables.

    • Prepare and distribute meeting agendas, minutes, and follow-up action items.


  • Financial Administration:


    • Process invoices, purchase orders, and expense reports.

    • Assist in budget tracking and financial reporting for projects.

    • Coordinate with the finance department to ensure accurate and timely payments.


  • Human Resources Support:


    • Assist with onboarding new employees, including preparing orientation materials and coordinating training sessions.

    • Maintain employee records and manage timekeeping systems.

    • Coordinate with HR on benefits administration and compliance with company policies.


  • Communication and Coordination:


    • Internal and External phone calls.

    • Communicate effectively with subcontractors, suppliers, and clients.

    • Ensure compliance with company policies and industry regulations.



Qualifications:



  • Experience: Minimum of 3-5 years of experience in office administration, preferably within the construction industry.

  • Skills:


    • Proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).

    • Familiarity with construction management software (e.g., Quickbooks and Zero) is a plus.

    • Excellent organisational and time management skills.

    • Strong written and verbal communication skills.

    • Ability to multitask and prioritise tasks in a fast-paced environment.



Personal Attributes:



  • High level of professionalism and integrity.

  • Strong attention to detail and problem-solving skills.

  • Ability to work independently and collaboratively as part of a team.

  • Strong interpersonal skills and the ability to build relationships with stakeholders.


How to Apply:


Interested candidates

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