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Office Manager

OxfordBBBH182_1719852315

Salary Package: Up to £30000.00 per annum
Location: Wallingford, England
Consultant: Kathy Rusher
Posted: 01/07/2024

Description:


Berry Recruitment are NOW hiring for a committed and experienced Office Manager to work for a friendly and vibrant business based in Wallingford, Oxfordshire.
This role is an exceptional opportunity for a senior Administrator who is personable, has great attention to detail, and is proactive and passionate. It offers the chance to leverage your administrative expertise across various functions, including HR, Facilities Management, Fleet Management, Health & Safety and IT, and day-to-day office support of the organisation. In this dynamic and supportive environment, you will make a significant impact while fostering your professional growth.

Role: Office Manager
Salary: £30,000 Per Annum
Location: Wallingford, Oxfordshire

Key Responsibilities of the Administrative Assistant:
HR:



  • Providing administrative support and services to the Directors and Managers across the business, including drafting correspondence, taking minutes, preparing HR and CRM reports, presentations and maintaining office procedures.

  • Co-ordinating the new joiner administration from offer letters, inductions, uniform, training, IT and through to reference requests completion.

  • Training administration including issuing and collating induction checklists and issuing and monitoring training evaluation forms; booking of training courses; maintaining training records; monitoring probation reviews.

  • Arranging DBS checks and other required site certifications.

  • Supporting managers with the annual appraisal, disciplinary and grievance issue including Periodic reviews.

  • Assisting with policy and procedure writing, updating and implementation

  • Acting as the first point of contact for general day to day enquires and briefing the HR and Directors as required.



Health & Safety:



  • Assisting with the maintenance of company documentation, Health and Safety records and systems as set out in the ISO9001 Procedures Manual.

  • Managing the ISO process maintaining all records, audits, and checks.

  • Carrying out all relevant weekly, monthly, and quarterly Risk Assessments of the building, facilities, vehicles, and staff.

  • Updating and maintaining all Health and Safety policies and documentations.

  • Managing all suppliers where regular checks of equipment are required.

  • Adhering to quarterly and yearly audit standards.



Facilities Management:



  • Ensuring the office building is kept maintained and safe for the staff.

  • Managing all suppliers across the functions of the building including the building facilities maintenance management,

  • Liaison for contracts and site visits.



Fleet Management:



  • Ensuring vehicles tax, services and MOTs are up to date.

  • Vehicle insurance and Autopay service management and liaison.

  • Ensuring vehicles are maintained to a high standard.

  • Liaising with leasing company and staff.

  • Providing advice, coordination, and support on vehicle repair options.

  • Maintaining sales staff vehicle insurance records.



IT:



  • Managing the Asset Register across the business.

  • Communicating and liaising with the IT support provider.

  • Carry out any ad hoc duties to support the IT functions as required.

  • Setting up and ordering stock and kit where necessary.



Additional Duties: