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Executive Assistant


Salary Package: £24000 - £29000 per annum
Location: Oxford, England
Consultant: Kathy Rusher
Posted: 13/05/2024


Berry Recruitment are NOW hiring for a dedicated, experience and adaptable Executive Assistant to work for a very reputable and established organisation based in Oxford.

We are looking for someone who is very organised and able to work within a high-energy business. Attention to detail as well as great personal communications and computer skills are essential.

The successful candidate will have access to the company’s, and its staff’s, highly sensitive data and therefore discretion is very important.

Role: Executive Assistant

Salary: £24,000 - £29,000 per annum depending on experience

Location: Oxford, Oxfordshire

Hours: 9am to 5pm – Monday – Friday (Hybrid Working)

Key Responsibilities of the Executive Assistant:

  • Management of incoming email communication of MD’s mailbox - filtering, responding, and filling of emails and their attachments

  • Managing and supporting MD and other managers with incoming email communications.

  • Engaging with external companies that are contracted or its customers (such as stationary providers and others)

  • Diary Management – scheduling of meetings, reminders, and planning

  • Meetings minute taking – attending management meetings to take notes, which are then distributed.

  • Assisting with office administration support, home working setups, equipment ordering etc.

  • Ordering required equipment for the company and its customers.

  • Running, distributing, and collating reports for the accounts team.

  • Processing and allocation of credit card receipts.

  • Events planning and organising.

  • Market research and review for suppliers (including IT, stationary, office equipment supplies and more)

  • Assisting with staff profiles management and facilitating photoshoots for staff.

  • Supporting the Marketing Manager - social media accounts (scheduling posts – drafted by Marketing team) and running regular reports for site analytics and reviews.

  • Supporting the Marketing Manager with other daily marketing requirements.

  • Creating monthly newsletters and bi-weekly gold star and positive vibes newsletters.

  • Creating guides and ‘know how’s’ documentation.

About you:

  • Proactive approach, well-organised and meticulous, with a proven ability to multitask and deliver excellent results under pressure.

  • ‘Can do’ attitude – prepared to think outside the box to solve problems.

  • Excellent written and verbal communication skills

  • A team player who is also comfortable working independently.

  • Proficient in Microsoft Office and has a desire to learn to use new software systems.

  • Excellent attention to detail.

No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can bring value to the role, we'd love to learn more about you!"

For more information and to apply, contact the Oxford branch of Berry Recruitment – 01865 777733 or click 'Apply Now' to submit your application

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.